Zoho has released a new version of its Office Suit, which includes cloud-based software aplications like Zoho Writer, Zoho Sheet, Zoho Show, and Zoho Notebook. All use Zia, Zoho's AI-powered assistant.
Applications in the Zoho Office Suite integrate with one another, as well as with Zoho's communications tools, Zoho Mail and Cliq, the latter of which is a across-platform messaging app; Zoho collaboration tools (Zoho Projects and the private social network Zoho Connect); and several other Zoho business applications. These contextual integrations enable users to do things like merge data from Zoho CRM into a document and send it for signature through Zoho Sign.
"The future of work will be characterized by secure, contextual, and intelligent digital workplace platforms that are fully integrated across collaboration, productivity, and business applications to support seamless workflows," says David Smith, founder and principal of Inflow Analysis. "The approach Zoho is taking shows deep understanding of this convergence and the critical need for a fully integrated platform that supports how people actually work. We believe this a challenge to major technology providers that need to address serious gaps in their portfolios and add adjacencies."
In Zoho's document creation software, Zoho Writer, Zia detects context-based grammar mistakes, rates the readability score of each document, and suggests style corrections to improve overall writing quality.
In Zoho Sheet, Zia offers deep insights into data sets by automatically showing the most relevant charts and pivot tables for data. Zoho Sheet also supports Natural Language Querying where users can ask Zia questions about their data and Zia will respond with the appropriate function, chart, or pivot table, which can then be added to their spreadsheet.
Zoho Notebook is the newest addition to Zoho Office Suite. Zia Voice, Zoho's conversational AI, can help users create a customized recipe "smart card" by grabbing the relevant visuals, instructions, and shopping lists from their favourite Website, all initiated by voice command, and organizing it neatly into the application.
Zoho Writer features a new automation hub with document merging, fillable documents, form-based document creation, and one-click signature collection capabilities.
Zoho Writer can work completely offline on web, mobile, and iPad editions, syncing everything to the user's account upon reconnection.
Zoho Writer offers a distraction-free mode, plus a focus mode that highlights the paragraph in development and dims everything else in the document. There's also an option to enable nostalgic typewriter sounds.
Zoho Show's user-focused interface helps the author easily and quickly populate slides and choose from a variety of themes, with options to include smart elements, tables, charts, and path animation.
Zoho Sheet spreadsheet software offers data-cleaning capabilities to address inconsistencies and eliminate duplications. The data-cleaning tool processes the given information, lists all possible errors, with options to replace them, and rectifies them at the click of a button.
Featuring custom functions powered by Zoho's own scripting language, Deluge, Zoho Sheet allows you to create your own personalized functions. For example, create a script or deploy a pre-built script to pull data across an accounting app to fill in a Zoho Sheet sales or expense report.
Zoho Show allows users to run presentations on Apple TV-enabled devices as well as Android devices by turning the user's mobile phone into a controller, from which the presenter can beam and control slides on multiple TVs at one time.
"We built Zoho Office Suite to be the most integrated suite of productivity tools of its kind," says Raju Vegesna, Zoho's Chief Evangelist. "For decades, Zoho has provided tools for users to share and work on documents quickly and efficiently. Now, with this new version of Zoho Office Suite, empowered by Zia, Zoho's integrations are tighter than ever before, providing seamless collaboration across departments and teams. We've added features and tools that can't be found anywhere else, such as Notebook's smart cards, Sheet's data-cleansing tool, and Show's integration with Apple TV.
"Just like the line between productivity and collaboration applications is fading," he adds, "we see the lines between business, collaboration, productivity, and communication apps fading. It is the combination of these apps, contextually integrated, that makes the modern worker exponentially more productive!"
Zoho Office Suite is available to single users for free, $3 per user per month for SMEs, and $6 per user per month for enterprises.